Diane,

  We split payment to match the July to June fiscal year.

Joanna

From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@list.uvm.edu] On Behalf Of Diane Westerfield
Sent: Friday, November 18, 2011 1:09 PM
To: SERIALST@LIST.UVM.EDU
Subject: [SERIALST] Serial/e-resource subscriptions and the business office

Hi,

Apologies for cross-posting. 

Question for those of you who get involved in invoice processing and vendor payment, if just peripherally:

a) Does your institution use Banner?  If so, are library staff allowed to initiate payments in Banner? (The business office still technically issues the check).

b) Does your business office require complicated accounting of all subscriptions that don’t fall within the fiscal year?  For example, if you’re on a July-June fiscal schedule and you have a subscription that runs January-December, does the business office want to split the payment for accounting purposes and get into pre-paid accounts and journal transfers?  (note that the vendor is paid in full; it’s only the business office and library accounting that sees the split payments.)

Thanks,

Diane Westerfield, Electronic Resources & Serials Librarian

Tutt Library, Colorado College

diane.westerfield@coloradocollege.edu

(719) 389-6661

(719) 389-6082 (fax)