Hi, Julie:

This is not unusual although our system can handle it. However, I just won’t pay any post dated invoice because our procurement office and the state auditor and would question this practice especially for pre-payment that covers two fiscal years.

Clement

Clement Chu-Sing Lau
Associate Director for
Technical Services and Administration
University of Baltimore
School of Law Library
LC420A, 1415 Maryland Ave.
Baltimore, Maryland 21201
U.S.A.
Tel: 410-837-4592
Fax: 410-837-4656
Email: cclau@ubalt.edu
http://law.ubalt.edu/template.cfm?page=1526

From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@list.uvm.edu] On Behalf Of Loder, Julie L
Sent: Wednesday, October 12, 2011 9:37 PM
To: SERIALST@LIST.UVM.EDU
Subject: [SERIALST] Question about post dated invoices

Hello,

We have a recurring situation with a publisher that is problematic for us.  After we confirm renewal, they send an invoice dated the day that the subscription starts.  This is usually a month or two ahead of the date the invoice is received.  Our accounting software does not allow us to pay post dated invoices.  The publisher seems to think this is unusual and their other customers can pay invoices dated in the future.  Is anyone allowed to pay post dated invoices?  When I ask for a new invoice with a current date, I end up with a manually created one that inevitably leads to problems on our statements.

Thank you.

Julie

Julie Loder

Electronic Resources Librarian

Vanderbilt University

110 21st Avenue South

Suite 700 Baker Bldg

Nashville, TN 37203

615-343-5879 voice