At the University of San Diego we close the old records for the print title (both the order and the bib.) and we create new ones.

Also, if you are looking for some good ideas for procedures related to such a shift (including when a title should or should not be moved to coverage that is exclusively online) you might start with a look at Emory University’s procedures. They have posted them online at their site and we found their ideas very instructive when working to create some new procedures of our own. -c

From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@list.uvm.edu] On Behalf Of Storey, Joe L
Sent: Tuesday, February 15, 2011 12:32 PM
To: SERIALST@LIST.UVM.EDU
Subject: [SERIALST] Switching print journals to online-only

We are beginning to switch more of our print journal titles to online and need to come up with coherent procedures for making the change.  I would be interested in hearing from others about how they do this.

Do you catalog the new format as a new title, or do you use the existing bibliographic record?  Do you close the order for the print title and create a new order for the online version, or do you adapt the print order record to reflect the new situation?

Thanks for your input.

Joe

Joe L. Storey

Assoc. Director of the Library &

  Head of Collections Support Services

St. Mary's College of Maryland

St. Mary's City, MD 20686

240-895-4260 (voice)   240-895-4492 (fax)