We
are a large academic library and we have done this two ways:
1. A technician in reference
handled the transfers which worked well providing they were trained by Technical
Services Staff. This was practical when we were actually in separate buildings.
2. Currently, Technical
Services receives the new volume or edition. We send the new one to Reference
and pull the old own and take care of the record maintenance and either
discarding or moving to stacks or storage as appropriate. We now sit near the
reference collection making it much easier for us to handle retrieval of the
older volumes.
-Kate
Seago, University of Kentucky Libraries.
From: SERIALST: Serials
in Libraries Discussion Forum [mailto:SERIALST@LIST.UVM.EDU] On Behalf Of Wilma
Dague
Sent: Wednesday, December 02, 2009 4:18 PM
To: SERIALST@LIST.UVM.EDU
Subject: Re: [SERIALST] Moving ref titles to general stacks
We take care of that it in Tech Services too, but if we keep a
volume, we bind it and shelve it with its LOC cohort. They never
circulate.
Best
regards,
Wilma
Weant Dague
Serials Coordinator
Benedictine College Library
St.
Benedict's Abbey Library
1020 North 2nd St.
Atchison, KS 66002
(913) 360-7610
wdague@benedictine.edu
From: SERIALST: Serials
in Libraries Discussion Forum [mailto:SERIALST@list.uvm.edu] On Behalf Of Mary
Paige Smith
Sent: Wednesday, December 02, 2009 2:13 PM
To: SERIALST@LIST.UVM.EDU
Subject: Re: [SERIALST] Moving ref titles to general stacks
Because we are a small library,
and Technical Services takes care of all the steps in this process, we
don’t generally have any problems. When our student assistant processes
the new volume and creates an item record for it, s/he puts a code the item
record for the volume currently in Reference (we have III’s
Millennium ILS). About once a week, our copy cataloging manager creates a
list of all items containing this code, and gives the list to our student
assistant. The student pulls the older volumes and brings them back to
Technical Services, where the older volumes are reprocessed for the general
collection, and the item records are updated. The only time we run into
problems is when the older volume is not on the shelf when we look for it. We
keep track of these situations with notes and codes in the item records as
well, looking for the missing volumes until we find them or must declare them
lost.
I have worked in larger
libraries where the newer volume was physically flagged with an instruction to
the shelver to return the older volume to Technical Services. That seemed to
work well, although missing items were also a problem with that procedure.
Mary Paige Smith
Associate Director for Technical
Services
Nova Southeastern University
Law Library and Technology
Center
3305 College Avenue
Fort Lauderdale, FL 33314
954-262-6213 (t)
954-262-3840 (f)
smithm@nsu.law.nova.edu
http://nsulaw.nova.edu/library_tech/library/index.cfm
From: SERIALST: Serials
in Libraries Discussion Forum [mailto:SERIALST@list.uvm.edu] On Behalf Of Palmiter,
Sherry
Sent: Wednesday, December 02, 2009 1:15 PM
To: SERIALST@LIST.UVM.EDU
Subject: [SERIALST] Moving ref titles to general stacks
Our library keeps the ‘current year only’ of
some print serial titles in our reference collection. When a new volume arrives
the previous year’s edition is sent to the circulating stacks. This
involves alerting the reference staff that a new volume has arrived, pulling
the older one, remarking and reshelving it, etc.
We have not yet come up with a step by step procedure for
this which works really smoothly. If anyone has a procedure that works
well, please share it. You may send your e-mails directly to me. palmiter@seattleu.edu
Thank you.
<><><><><><><><><><><><><>
Sherry
Palmiter
Serials
Librarian
Interim
Library, Seattle University
901
12th Avenue
Seattle,
WA 98122
tel:
(206) 296-6204
fax:
(206) 296-2572